You need to have a disaster recovery plan for your Microsoft 365 data, because Microsoft doesn't include native backup options. The reality is that organisations experience data loss, whether it is user error because we are human and not AI, accidents happen, admin error, malicious insiders and malicious outsiders. Items can be misplaced, deleted, damaged or destroyed.
For organisations that value their data they will need a third-party backup solution to protect their cloud data and have a reassurance that they can recover from any threat they may experience. There are different backup solutions to fit different needs and budgets. The two main approaches to M365 backup are; self-hosted software that runs on a device on-premise that backs up M365 data to local storage and a Software-as-a-Service (SaaS) solution, where your data is backed up to an independent cloud environment away from the M365 infrastructure.
The benefits of a Software-as-a-Service (SaaS) solution to back up M365:
There is no need for on-premise infrastructure or local storage, everything is in the cloud, which is also quick and easy to restore which reduces your Recovery Time Objective (RTO).
Utilizing a third-party solution to back up Microsoft 365 can significantly enhance data protection and recovery strategies. While Microsoft 365 offers basic tools for data recovery and retention, such as version history and recycle bins, these may not be sufficient for all scenarios, potentially leaving gaps in data security.
Third-party backup solutions can provide granular recovery options, allowing for the restoration of individual emails, files, or specific data points across various Microsoft 365 applications, which is essential for minimizing downtime and the impact of data loss incidents.
Moreover, these solutions often offer extended retention periods beyond what is available natively, ensuring compliance with industry regulations and fulfilling long-term archival needs.
Additionally, third-party backups are stored off-site, providing an extra layer of security and faster recovery times in case of data loss due to human error, malicious actions, or cyber threats.
This comprehensive approach to data backup and recovery not only safeguards critical business information but also offers peace of mind, knowing that data is recoverable and secure.
